Adrian Dominican Sisters
  • Adrian, MI, USA
  • Hourly
  • Full Time

employer paid pension, medical, dental, vision, long and short term disability, life insurance, tuition remission, PTO and Holiday pay

Administrative Assistant - Fund Development Office


The Adrian Dominican Sisters are seeking a highly organized and detail oriented Administrative Assistant for their Fund Development and Philanthropy Office. This is a full time position located on the Motherhouse campus in Adrian, MI.


Who we are: The Adrian Dominican Sisters is a congregation of more than 550 vowed religious women and 200 Associates, ministering in 22 states and four countries: the Dominican Republic, the Philippines, Mexico, and Norway. In all of our ministries' education, health care, pastoral and retreat ministry, the arts, social work, ecology, and peace and justice advocacy'we strive to live out our Vision: to seek truth, make peace, reverence life. With our Associates and our Co-workers, and with the other members of the Dominican family throughout the world, we continue our Dominican tradition of preaching through prayer, study, common life, and ministry.


What you will be doing:  This position is responsible for providing high level administrative and executive support to the Director of Development who manages the fund raising/development portfolios and philanthropy efforts of the Adrian Dominican Sisters Congregation.  This position involves donor database (CRM) management, comprehensive data analysis and reporting, administrative and clerical assistance, grant writing, event/travel planning for Sisters and donors, and special project assistance. You will work with a small, organized and dedicated team of administrative professionals who manage all planning, data and correspondence surrounding donor relations, stewardship, fundraising/development and the philanthropy efforts of the Adrian Dominican Sisters.


Why chose us? We have a great working environment and an outstanding benefits package including an employer paid pension, medical, dental, vision, long and short term disability, life insurance, tuition remission, PTO and Holiday pay.  Please apply and come see why we truly are a great place to work and grow!  


Pay: Nonexempt. Hourly based on experience. 

Hours:  Full time. 8am 4:30pm Monday Friday. Some over time required during busy periods of July and December.  

In this role you will:

  1. Collaborate with the Finance Office, Office of Communications, Office Support Services and other Campus offices as necessary to facilitate fund development and philanthropy initiatives, gifts and activities.
  2. Manage, maintain, and troubleshoot the donor database/spreadsheets/CRM to ensure data integrity and accurate reporting.
  3. Prepare, create and analyze fund development and gift related reports, maximizing use of data base and software tools for donor data analysis and creation of lists.
  4. Search for and prepare or write grants, including follow-up reporting and acknowledgement.
  5. Produce address lists for all mailings and correspondence.
  6. Collaborate with the database/software/CRM vendor to report issues and solve problems as needed.
  7. Coordinate travel arrangements and reimbursements for staff and volunteer Sisters.
  8. Communication and follow-up regarding gifts and fund development with donors, Adrian Dominican Sister volunteers, Associates, Alumni, diocese officials, parish officials, speakers, and congregational leadership.
  9. Coordinate and provide leadership for Mission Appeals for the Congregation.
  10. Provide backup to the Administrative Office Assistant.
  11. Oversee special projects as directed by the Director of Development.



  • Associates degree required -  Bachelor Degree preferred
  • Minimum of 1-3 years of experience in office environment required - previous experience in grant writing, database management, or non-profit office preferred.
  • Excellent attention to detail and accuracy in writing, grammar, proofreading and data entry.
  • Possess above average oral and written communication skills.
  • Exceptional computer skills with proficiency in MS Office, databases, CRM's and spreadsheets. 
  • Knowledge of Donor Perfect software a plus.
  • Must be able to stoop, bend, reach, and carry approximately 35 pounds.


Other Related Titles: Philanthropy Administrative Assistant, Fund Development Administrative Assistant, Non-Profit Administrative Assistant, Data Manager, Philanthropic Data Manager, Database Administrator, Development Assistant, Grant Management Assistant, Development Office Assistant, Executive Assistant, Director's Assistant, Administrative Support, Office Coordinator



Full Job Description
Adrian Dominican Sisters
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